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Director of Finance and Administration - City of Kenmore ( Job # 20-0004)

Minimum Salary: $9,584.00 per month
Maximum Salary: $13,227.00 per month
Employment Type: Full Time
Department: Finance and Admin
Open until filled.. Applications first reviewed on: Thursday, October 15, 2020
(Open to current employees and the general public.)

Summary

The City of Kenmore is recruiting for a new Finance & Administration Director. This executive leadership position represents a great opportunity for an experienced finance professional to join a progressive organization with exciting projects and initiatives planned and underway. 

This position reports to the city manager and plans, organizes, directs, and coordinates the financial and administrative services of the organization. Manages financial services including, treasury, public financing, liability and debt management, accounting operations, budget preparation and compliance, financial reporting, information technology.  Directs City Clerk services.  Serves as a member of the executive leadership team and provides advice and counsel on citywide issues. Because of the small number of city employees, each staff member is expected to perform a wide range of office and field duties as may be required from time to time.

Kenmore is located within a 30 minute drive of downtown Seattle and is on the north shore of Lake Washington. Kenmore is the seaplane capital of the U.S., with Kenmore Air Harbor as the largest seaplane base in the country. Bastyr University, the nation’s leading natural health sciences and research university, also calls Kenmore home.

The City offers a generous benefit package for all regular employees including Vacation and Sick Leave, Health Insurance, Parental Leave, and a 401(a) Plan in lieu of Social Security. A Summary of Employee Benefits is attached.

*UPDATE: Interviews for selected candidates will be on October 23rd, all day.  Please pencil this in on your calendar. Candidates selected for interivew will be notified by October 17th.


Essential Duties

Serves as a member of the City’s executive leadership team and provides advice and counsel to the city manager and leadership team on city-wide and organizational issues.

Financial Services

  • Establishes annual departmental goals, objectives, and priorities.  Directs, trains, and supervises the performance of direct reports, ensuring adequate levels of service to internal and external customers.
  • Assures protection of assets by developing and directing administration of internal accounting policies, controls, and procedures for accounting operations that include but are not limited to, revenues and reimbursements, expense, accounts receivable, contracts and accounts payable, payroll, employees benefits administration, investments, and special funds.
  • Prepares the budget development calendar and instructions. Projects revenues and expenditures.   Prepares preliminary and final budget summaries for general and special funds. Prepares the full preliminary budget for City Council deliberation and consideration. Publishes and disseminates the adopted budget in final form.
  • Manages and leads performances measures and workload indicator programs for the organization and as part of the budget.  Leads the processes for and produces performance/priority-based budgets. 
  • Presents recommendations for annual property tax levy.
  • Maintains and updates six-year financial forecast for operating and capital funds.
  • Facilitates updates and adoption of the six-year Capital Improvement Plan for transportation, parks, surface water and facilities.
  • Maintains and updates the internal cost allocation program for purposes of distributing direct and indirect overhead to operating funds.
  • Develops systems and implements financial controls for financial systems and budgets.
  • Directs and prepares periodic reports that compare performance with plans, budgets, and standards.  Prepares and presents a monthly financial report for the city manager and City Council to receive and file. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan. 
  • Approves cash disbursements for payment of expenditures of accounts payable, debt, and payroll in accordance with disbursement and accounting policies.
  • Directs and participates in the closing of financial records to prepare trial balance financial summary statements.  Prepares final financial statements and performance reports for City and assigned external agencies and special funds.
  • Continually reviews accounting systems for appropriate information, accuracy, and controls.  Assures that accounting systems comply with appropriate regulations.
  • Directs and performs the City’s public financing, investment and cash management programs.  Proposes capital financing and investment guidelines and alternatives.  Ensures compliance of financing and investment activities with policy requirements.
  • Oversees and manages all debt instruments and issuances, including but not limited to all aspects of issuing the debt, reporting, payments, bond ratings, refunding, and retiring the debt.
  • Forecasts short-range cash requirements and obligations, as a basis for maintaining adequate funds.
  • Monitors capital markets and works with financial institutions and others connected with issue of revenue bonds or debt borrowings.  Monitors the interest rate market to remain alert for refunding opportunities. 
  • Maintains up-to-date knowledge of laws and regulations governing public agency and capital financing strategies.
  • Monitors and provides analysis on micro and macro economic indicators as well as financial trends for the City.
  • Coordinates and responds to the annual audit with the State Auditor’s Office.

Administrative Services

  • Directs a program for centralized review and analysis of insurance, purchases and contracts-for-service, and leases for adequacy and to reduce the financial risk of on-going operations, reduce costs, and minimize loss exposure.
  • Researches, develops, and implements City-wide policies, language, provisions, and procedural controls governing contracts for goods and services.  Develops internal procedures for monitoring contractual performance.
  • Delivers public speeches and presentations. Frequently attends and presents at City Council meetings and other evening meetings. Writes agenda bills, ordinances, resolutions, and other documents for public meetings. Reviews all agenda bills for fiscal considerations and comprehension.
  • Provides management and oversight for administration of the City’s computer network, hardware, and software systems. Develops and implements an information technology strategy for the City.
  • Manages the Court contract and public defender contracts for the City. Actively assists with the management of the police contract, jail contract, and prosecutor contracts. Represents the City on the Oyster Team, which is a committee of finance professionals representing the cities that contract with the King County Sheriff’s Office for police services.
  • Supervises the City Clerk function as well as the Payroll and Accounting Specialist and the Accountant.
  • Represents the City at local and regional meetings.

Performs other duties as assigned that support the overall objective of the position and the needs of the organization.

Knowledge & Skills

Requires advanced-specialized professional knowledge of the theory, principles, and procedures of accounting, auditing and financial management for governmental agencies.  Requires in-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.  Requires professional knowledge of the principles and techniques used in public financing, investing, financial analysis, and research. Requires in-depth knowledge of the City’s accounting data entry and storage systems.  Requires in-depth knowledge of the external audit process.  Requires considerable knowledge of the laws and regulations governing financial transactions.  Requires a working knowledge of insurance and insurability including risk-and-return analysis.  Requires a working knowledge of centralized purchasing and material management functions.  Requires math skills to perform an array of business and statistical calculations.  Requires well-developed skill with personal computer software sufficient to design and use spreadsheet and database models. Requires a working knowledge of information technology principles and practices. Requires well-developed language and writing skills to prepare business plans and complex reports seen by the public.  Requires public speaking skills. Requires well-developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.

Abilities

Requires the ability to carry out all aspects of the position.  Requires the ability to conduct complex analyses of accounting systems, financial reports, business opportunities such as grants and capital projects, investments, and on-going operations.  Must be able to convert financial information and outcomes into reports of findings and condition.  Must be able to gather and analyze data and develop conclusions and recommendations.  Must be able to develop projections using historical data and inferential methods.  Must be able to think critically and creatively.  Requires the ability to supervise, train, evaluate and motivate staff in a way that optimizes service.  Requires the ability to plan, organize and prioritize complex and technical work processes in order to meet schedules and timelines. Requires the ability to work cooperatively with citizens. Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the City and its services. Requires the ability to manage a range of administrative functions, including human resources and information technology.

Requires the ability to function primarily indoors in an office environment.  Requires sufficient ambulatory ability to move about to office and remote locations.  Requires auditory ability to carry on large audience, ordinary, and telephonic conversation.  Requires near visual acuity to read printed material, computer screens, and observe physical settings.  Requires manual and finger dexterity to write and to operate microcomputers and other office equipment.  Requires the ability to alternatively sit and stand for sustained periods of time to deliver presentations and perform work.  Requires driving ability in order to transport oneself in and around Kenmore and King County.

Work is performed indoors in an office environment.  Frequent attendance at night meetings is required.

Education & Experience

The position typically requires a Bachelors degree in accounting, finance, business administration and eight years of experience in financial and accounting systems and operations, treasury, financial reporting, and audit, including three years in a management capacity.  A Masters Degree in Business or Public Administration is desirable.

Licenses & Certificates

 CPA certificate is desirable but not required. A valid driver’s license and acceptable driving record is required.


Other Requirements

Candidates selected for interview will be asked to submit a professional writing sample and links to samples of the following documents that they supervised in creating or directly created: 1) Annual Financial Statements, and 2) Budget Document for a government agency or other organization.

Candidates selected for interview will be interviewed by several panels.  Finalist(s) will be required to provide several professional references and will be required to undergo a Washington State Patrol criminal background check. A satisfactory driving record abstract will also be required.

For more information about Kenmore, visit www.kenmorewa.gov . For questions about the process, candidates can email nmeehan@kenmorewa.gov.  Candidates can also call 425-984-6173 (if you call, leave message and expect a delayed response due to the pandemic). The City of Kenmore is an equal employment opportunity employer.

Join our Team! Our Service Vision is Propelling Kenmore Upward: We Create a Thriving Community Where People Love Where They Live!


Attachments
2020_Employee_Benefits.doc
2020_Kenmore_Finance_Director_Brochure_FINAL.pdf

Location
City of Kenmore
18120 68th Ave NE
Kenmore, WA 98028